How do I Make Changes to the Global Library in the Web Writer?

Topics in this Article:

• What is the Library?
• Access your Web Writer Library
• Customize Property Overview Descriptions
• Add, Edit or Delete a Description for an Item
  • Add a Description to an Item
  • Edit a Description for an Item
  • Delete a Description for an Item
• Add, Edit or Remove a Comment for an Item
  • Add a Comment to an Item
  • Edit a Comment for an Item
  • Remove a Comment for an Item
• Add a Disclaimer for an Item

What is the Library?

The Library is the global list of comments. Here you can:

• Add, Edit, and Delete both Descriptions and Disclaimers for future reports
• Create, Edit, and Remove Comments for future reports

Access the Web Writer Library

1. Click on the Menu on the left side.
2. Click on Library on the left side.

Customize Property Overview Descriptions

Descriptions under Property Overview are used to give detail about the overall property. They are listed under General Information when viewing the report.

1. Click Library on the left side.
2. Click on Descriptions.
3. Click Edit to make changes to the description for future reports.
4. Click Delete to completely remove the description for future reports.

   Note: If you do not want to remove the descriptions, you can hide them via the template.

5. Click Done when finished making changes.

Add, Edit or Delete Descriptions for an Item

Descriptions for items give additional detail about the item. These descriptions display under Item Details when writing a report.  Making changes to the description in the library impacts all future reports as this is making edits to the global list.

1. Click Library on the left side.
2. Click on the System you would like to expand the Items.
3. To make changes to Descriptions click the on the right of the Item. The list of Descriptions for the Item will open on the right.
4. When done with making changes to Descriptions click Done.

Add a Description to an Item

1. Click Add Description to add a new one to the Item.
2. Enter a name for the Description
3. Choose a Type. Choices are Text, Yes/No, List or Number. 
4. Allow Multiple Values allows you to have multiple inputs.
5. Default value allows an answer to display on a report start.
6. If the type is List: click Add Options and type in an option. When done typing click Enter to add the  the list
7. Click Save when done.

Edit a Description to an Item

1. Click Edit next to a Description to make changes to it.
2. Click Save when finished.

Delete a Description to an Item

1. Click Delete to completely delete the description.

Add, Edit or Remove a Comment for an Item

Comments explain what you discovered during the inspection in detail. In a comment, you give a description of your observation. Assign a status, it was not working, a safety concern, or maybe a compliment. Optionally you can explain the impact, provide a suggestion, or provide other information like a link to a website that provides more detail.

1. To make changes to Comments click the on the right of the Item.
2. The list of Comments for the Item will open on the right.

 Add a Comment for an Item

1. Click Create New Comment to add a new one to the Item.
2. Enter a Description of the comment. 
3. Choose a Status. 
4. Optional to add an Impact, Suggestion, and Other Information.
5. Click Save when done.
6. Click Done to finish.

Edit a Comment for an Item

1. Click Show Details to expand a comment.
2. Click Edit Comment to make changes to it.
3. Click Done when finished.
4. Choose to Replace the original Comment or Add as a new Comment and keep the original comment.
5. Click Ok.

Remove a Comment for an Item

1. Click Show Details to expand a comment.
2. Click Remove to completely delete the comment.
3. Click Delete for window asking Are you sure you want to delete this comment?

Add Disclaimers for an Item?

1. To Make changes to Displaimers click the on the right of the Item.
2. Click Create New Disclaimer to add a new one to the Item.
3. Enter a Disclaimer text. 
4. Click Save when done.

Want to learn how to customize your Template?

With templates, you can customize how you inspect by changing the layout of the report. You can also hide instead of delete things like disclaimers, descriptions, and even items. This can declutter the report saving you time.

Visit this article to learn more: 

How to Customize Web Writer Library and Templates?