The Library in Web Report Writer is your centralized list of Comments, Descriptions, and Disclaimers. Changes made here apply globally across all templates using the same Item Types.

What You Can Do in the Library

• Add, edit, or delete Descriptions and Disclaimers
• Create, edit, copy, move, or remove Comments

Library Item Types vs. Template Items

Library Item Types

Organized under Systems, these serve as containers for reusable content—Comments, Descriptions, and Disclaimers.

Template & Inspection Items

When adding items to a template or inspection, inspectors choose from Library Item Types. Doing so automatically loads any associated content from the Library.

How to Access the Library

1. Click the Menu on the left
2. Select Library

Property Overview: Descriptions & Disclaimers

These appear under General Information in the final report and describe the property as a whole.

1. Click Descriptions or Disclaimers
2. Choose Add to create a new entry
3. Choose Edit to update for future use
4. Choose Delete to permanently remove

Item Descriptions

Descriptions provide specific details for each inspection item and appear under Item Details in reports. These changes apply globally.

1. Click a System to expand its Items
2. Click the three-dot menu next to an Item
3. View, add, edit, or delete Descriptions
4. Click Done when finished

Add a Description

1. Click Add Description
2. Enter a name and choose a Type (Text, Yes/No, List, Number)
3. Optionally allow multiple values or set a default

For List types:

• Click Add Options, type, then press Enter
• Click Save when done

Edit or Delete a Description

• Click Edit to make changes
• Click Delete to remove permanently

Item Comments

Comments describe what you discovered during the inspection. These can include Status, Impact, Suggestion, and more.

1. Click the three-dot menu next to an Item
2. Select Comments

Add a Comment

1. Click Create New Comment
2. (Optional) Add a Label (not shown in report)
3. Enter the Comment, assign a Status, and any optional fields
4. Click Save, then Done

Edit a Comment

1. Click Show Details
2. Select Edit Comment, make changes, then Done
3. Choose to Replace or Add as new

Remove a Comment

1. Click Show Details
2. Click the three-dot menu → Delete

Copy or Move a Comment

• Copy: Click Copy to Item, select destinations, then Copy
• Move: Click Move to Item, choose a destination, then Move

Item Disclaimers

Disclaimers help protect inspectors by clarifying what falls outside the scope.

1. Click the three-dot menu next to an Item
2. Select Disclaimers
3. Click Create New Disclaimer, enter the text, and click Save

Want to Customize Your Template?

Templates let you:

• Control which Comments, Descriptions, or Disclaimers appear
• Place Items in any Section, regardless of System
• Hide unused content for a cleaner experience

Learn more: Web Writer – Template Editing