The Library is the global list of comments in the Web Writer. Here you can:

• Add, Edit, and Delete both Descriptions and Disclaimers 
• Create, Edit, Copy, Move and Remove Comments 

These comments live outside of Templates. To manage which descriptions, disclaimers, or comments are shown in a template, check out Web Report Writer: Manage Descriptions, Disclaimers and Comments for Templates

Access the Web Writer Library

1. Click on the Menu on the left side
2. Click on Library on the left side
   

Customize Property Overview Descriptions and Disclaimers

Descriptions under Property Overview are used to give details about the overall property. They are listed under General Information when viewing the report.

1. Click on Descriptions/Disclaimers
2. Click Add Descriptions/Disclaimers to make a new one
3. Click Edit to make changes to future reports
4. Click Delete to remove future reports completely

   Note: If you do not want to delete them, you can hide them via the Template.

5. Click Done when finished making changes.

Add, Edit, or Delete Descriptions (Item Details) for an Item

Descriptions of items give additional details about the item. These descriptions are displayed under Item Details when writing a report.  Changing the description in the Library impacts all future reports as this is making edits to the global list.

1. Click on the System you would like to expand the Items.
2. To make changes to Descriptions, click the on the right of the Item. The list of Descriptions for the Item will open on the right.
3. When done with making changes to Descriptions, click Done.

Add a Description to an Item

1. Click Add Description to add a new one to the Item.
2. Enter a name for the Description
3. Choose a Type. Choices are Text, Yes/No, List, or Number
4. Allow Multiple Values allows you to have multiple inputs
5. The default value allows an answer to display on a report start
6. If the type is List: click Add Options and type in an option. When done typing, click Enter to add the next option.
7. Click Save when done

Edit a Description to an Item

1. Click Edit next to a Description to make changes to it
2. Click Save when finished

Delete a Description to an Item

1. Click Delete to delete the description completely

Add, Edit, Copy, Move or Remove a Comment for an Item

Comments explain what you discovered during the inspection in detail. In a comment, you describe your observation and assign a Status. Optionally, you can just explain the impact, suggest, or provide information, like a link to a website that provides more detail. Comments also have the optional Label field that is only visible to you. This Label field can be used to make searching and organizing comments easier.

1. To make changes to Comments, click on to the right of the Inspection Item 
2. The list of Comments for the Item will open on the right
   

Add a Comment for an Item

1. Click Create New Comment to add a new one to the Item
2. Optional to add a Label. This field is just for you to organize and find comments quickly. The label will not be displayed on the final report. 
3. Enter a Description of the comment
4. Choose a Status
5. Optional to add an Impact, Suggestion, and Information
6. Click Save when done
7. Click Done to finish

Edit a Comment for an Item

1. Click Show Details to expand a comment
2. Click Edit Comment to make changes to it
3. Click Done when finished
4. Choose to Replace the original Comment or Add as a new Comment and keep the original comment
5. Click Ok

Remove a Comment for an Item

1. Click Show Details to expand a comment.
2. Click three dots, then Delete.
3. Click Delete for the window asking if you are sure you want to delete this comment.

Copy a Comment to Item

A comment can be copied to multiple items at once. A comment with an identical description in the destination item can not be copied.

1. Click Show Details
2. Select Copy to Item
   
3. Select all the items you want to move the item to
   
4. Click Copy

Move a Comment to Item

Comments can only be moved to one Item at a time. A comment with an identical description in the destination item can not be moved.

1. Click Show Details
2. Select Move to Item
3. Select the item you want to move the item to
4. Click Move

Add, Edit, or Remove Disclaimers for an Item

Disclaimers are statements that relieve you and your business of responsibility in risky situations. They can include matters outside the Scope of the inspection.

1. To Make changes to Disclaimers, click on the right of the Item
2. Click Create New Disclaimer to add a new one to the Template
3. Enter a Disclaimer text. 
4. Click Save when done.

Want to learn how to customize your Template?

With templates, you can customize how you inspect by changing the layout of the report. You can hide instead of delete disclaimers, descriptions, and even items. This can declutter the report saving you time.

Visit this article to learn more: Web Writer: Template Editing